KHAN DDS, PLLC
NOTICE OF PRIVACY PRACTICES & WEBSITE PRIVACY POLICY
Effective Date: March 24, 2026
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
WHO WE ARE
This Notice applies to Khan DDS, PLLC (“we,” “our,” or “the Practice”), an orthodontic practice located in North Carolina. We are required by the Health Insurance Portability and Accountability Act (HIPAA), the HITECH Act, and applicable North Carolina law to maintain the privacy and security of your protected health information (“PHI”).
YOUR HEALTH INFORMATION
We create and maintain records of your care, including: Medical and dental history, Photos, x-rays, and digital scans, Treatment plans and progress notes, Insurance and billing information
HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
Treatment
We use your information to provide and coordinate your orthodontic care.
Payment
We may use your information for billing, insurance, and collections.
Healthcare Operations
We use your information to operate and improve our practice.
Business Associates
We work with third-party vendors, including:Cloud9, OrthoCharts (clinical systems)Weave (communications) LeadSigma (marketing/lead management)These vendors are contractually required to safeguard your information.
Communications
We may contact you via phone, text, email, or portal. Electronic communication may not be fully secure. You accept this risk unless you request alternatives.
Family & Caregivers
We may share relevant information unless you object.
As Required by Law
We may disclose information as required by law or for public health and safety.
Other Permitted Uses
Including research (with safeguards), FDA reporting, and government functions.
USES REQUIRING AUTHORIZATION
We require written authorization for: Marketing beyond treatment, Sale of information, Other non-standard uses
YOUR RIGHTS
You may: Access records, Request corrections, Request restrictions, Request confidential communication, Request disclosure history, Receive breach notification, Request a paper copy. If you pay out-of-pocket in full, you may restrict insurance disclosure.
SECURITY
We maintain safeguards including secure systems, access controls, staff training, and vendor agreements.
WEBSITE PRIVACY
Voluntary Information Submission
You may choose to provide personal information through forms. You are not required to do so, but some features may not function without it.
Anonymous Use
You may visit our website anonymously.
Types of Information Collected
We may collect: Information you provide: Name, email, phone number, address
Automatically collected information: IP address, Browser and device type, Pages visited and usage data, Mobile device information
How We Use Website Information
We may use information to: Operate and improve the website, Respond to inquiries, Communicate with you, Analyze usage and marketing performance, Deliver relevant advertising
Cookies & Tracking Technologies
We may use cookies, pixels, and similar technologies to: Improve user experience, Analyze traffic, Support marketing and advertising, You may disable cookies in your browser settings.
Third-Party Advertising & Remarketing
We may work with third-party vendors to: Show ads after you visit our site, Measure advertising performance, These vendors may use tracking technologies across websites.
Third-Party Processing
Service providers may process information for: Analytics, Communications, Marketing, Security.
They are required to safeguard your information.
Third-Party Websites
Our website may contain links to third-party sites. We are not responsible for their privacy practices.
Aggregated & De-Identified Data
We may use non-identifiable data to: Analyze trends, Improve services, Evaluate performance
No Sale of Personal Information
We do not sell, rent, or lease your personal information.
Website vs Medical Information
This website is not intended for submission of protected health information (PHI).Do not submit sensitive medical information through: Contact forms, Email, Chat tools
Data Retention
We retain data only as long as necessary for: Operational purposes, Legal and regulatory requirements
Data Transfers
Your information may be processed in different locations by service providers.
Business Transfers
If Khan DDS, PLLC is sold, merged, or reorganized, your information may be transferred as part of that transaction.
Children’s Privacy
Our website is not intended for children under 13. We do not knowingly collect data from children without parental involvement.
Security Disclaimer
No method of internet transmission or storage is 100% secure. We cannot guarantee absolute security.
Do Not Track
Our website does not respond to “Do Not Track” signals.
User Acceptance
By using this website, you agree to this Privacy Policy.
COMPLAINTS
Contact Us
Privacy Officer: Salaar Khan
Practice: Khan DDS, PLLC
Address: 417 N Church Street, Asheboro, NC 27203
Phone: 336-629-9115We will not retaliate.
File with HHS
You may also file a complaint with the
U.S. Department of Health and Human Services Office for Civil RightsWebsite: https://www.hhs.gov/hipaa/filing-a-complaint/index.html
Phone: 1-800-368-1019
CHANGES TO THIS POLICY
We may update this policy at any time. Updates will be posted in-office and online.